August 25, 2009
Attendees: Bob Hansen, Lori Hull, Sherri Starkin, Barbara Sexton, Mildred Lykens, Marcia Buser (Note taker), Vern Harpole, Linda Williams(Facilitator), Roger Hull. Not present: Julie Larson, Mindy Robison
Minutes
Agenda item: Survey Process Debrief
Discussion:
Debrief: Received 94 responses. People had a lot to say. Someone should take the surveys and capture who. See separate document with survey results.
Action items Person responsible
Capture names and contact info Marcia
Find out how people can be exempt of PUD increase Lorie
For newsletter: if people cannot afford a PUD increase for question #8 Vern
Write PUD to give them the results Barbara
Agenda item: Celebration Debrief
Discussion: Estimate that 200 people attended. Have heard many comments when are we going to do it again. We did not take advantage of the recruiting opportunity and we did not do so well at communicating why we were there. Can use newsletter to write up the reasons.
Skate competition played out nicely, with a cross generational exchange. Austin is writing an article for the newsletter that will include the participants’ name. Include link to blog video. Important to line up another event while there is still the good feeling. Lots of local talent, including youth to include.
Next time we should hand out tickets to keep track of headcount.
Agenda item: By Laws
Discussion: Barbara, Glenda and Lorie are working on policies and trying to make them consistent. Working on booking aspects.
Question about what is going to happen with the OLESS group, relationship to Activity Center and Horizons Steering Team. Need to determine how we are structured, will there be elected positions. Once school is saved, will OLESS still be in existence. Right now, Steering Committee is an umbrella and the keeper of the non-profit. Still a little grey, but may morph into something else. By doing county wide non-profit will give us more strength in numbers. Need to keep a core team to keep us going, people who have been involved from the beginning.
Important to formalize the core group, especially when dealing with money. Start thinking in that direction. Lorie recommended to start with mission and vision statement for OLESS before doing by-laws – passed out examples. .
Agenda item: Status of CEKC non-profit
Discussion: Officers have signed papers and are submitted to IRS. Next meeting will be here Thursday’s. Should have more information after that.
Agenda item: Strategic Poverty Reduction Plan
Discussion: see separate document with plan
Agenda item: September 3 Visit
Discussion: Northwest Area Foundation and WSU will send representatives. Could be about 50-75 people attending, plan food for 60. Use end room for food. Use middle room for displays, meeting and break out room. Set up video. Share what we have done in the community, hopefully there will be an opportunity to ask questions. Invite: school board, partners in events, representatives – both people who can provide testimonials as well as people we want to partner with.
Important to be able to tell the “Horizons Story.”
Action items Person responsible
Get about 50-60 chairs Vern
Invite other people: Wilbur, Jill, Michael - let Lorie know who has been invited Linda
Coordinate with Linda who is coming to get headcount Sherri
Fill out invoice for Lyle Hotel food Sherri
Work party to set up building – Saturday 8/29 at 9:00 OLESS Committee
Agenda item: Council Positions
Discussion: 2 positions will be open.
Ask Portia, Jack, person at Longhouse, Norm.
Other topics:
§ Planning another celebration – discuss at next meeting – to be a fundraiser
§ Visioning activity. – need to plan for steering committee. Critical to formalize our Steering Committee that consists of elected officers. Discuss at next steering team meeting.
§ Can apply for $1500 now from the $10,000 that we get from Horizons.
§ Do flu shots at OLESS ???
Next Meeting Scheduled:
September 10, 2009
@ 6:30 PM at Old Lyle Elementary School
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